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Secure Document Delivery - Overview

Learn about our efforts to reduce paper reliance and be environmentally friendly with a new method of distributing official documents and information digitally!

Secure Document Delivery - Overview for Parents


Starting in the 2015-16 school year, School District 145 will be converting to a more paperless and environmentally friendly method of distributing official documents and information.   We will utilize a "Secure Document Delivery" feature from our school notification service provider SchoolMessenger (sponsored by Horizon Bank).

In past years we sent home with students or mailed the following types of documents, which we  will now be securely delivered to your email address:

  • Report Cards/Progress Reports

  • Attendance Notification Letters

  • Student Profile Forms

  • Lunch Account Login Information

  • PowerSchool Account Login Information

 

Parents have repeatedly asked for more digital information about their students and this is one of the ways we are working to improve communication with our information system. As our utilization of this system grows, we plan to send more types of information home in a digital format. It is also more efficient for our staff and will help save time, paper and mailing costs.  Parents who do not have an email address on file will be sent paper copies of these items.  Any parent who does have an email address on file but would like to receive paper copies can request the information by contacting their child’s school office.

 

Below is additional information regarding the service and what you can expect in order to  receive information via this method. The only requirement for parents to receive Secure Document Delivery is valid email on file with the school and email access that has the ability to open PDF files (see below). If your email address changes during the school year, please make sure to contact us so we can update our records with your new email address.


Secure Document Delivery - What it Looks Like!


In order to view the documents downloaded from this service, you must have a PDF viewer.  Adobe Acrobat is the most widely used PDF viewer and it is available for free on both Mac and PCs.  Most mobile devices (smartphones, tablets, etc.) have PDF viewers built in already.

You will receive an email from an @district145.org email address containing a short explanation of the document and a link to the document PDF.  Be sure to check your spam or junk folders often, as some email providers will mark these messages as spam.  Usually, clicking “not spam” will help your email provider know that you want these to not be marked as spam.  The example below is a link to a document explaining how to create an account on our PowerSchool Parent Portal.  The reason this document is being sent securely is because it contains the individual student codes needed to create a PowerSchool Parent Portal account.

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Once you click the link within the email, a confirmation web page page will appear.  The document should begin downloading shortly after.  If it does not download, use the direct link on this confirmation page.

After the file has downloaded, you can open it on your computer or mobile device to view.

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